On the Mac, Microsoft Word has a special view called Publishing Layout View that offers the core functionality of Microsoft Publisher on Windows. Unfortunately, Microsoft Word is unable to open Microsoft Publisher files.
Processing data is an important part of business life. Whether it’s a customer register, your private address book, accounting, or inventory: with digitalization ever increasing, it is becoming more and more important to organize and manage records as quickly, flexibly, and clearly as possible. This is achieved using database management systems (DBMS) that organize data and display it (e.g., a list of contacts’ locations sorted by zip code). Microsoft Access (also known as MS Access) is a popular DBMS. The program is used in many small to medium-sized companies as well as by private users. The advantage over other DBMS: programming skills are not required to operate Microsoft Access. In addition to MS Access, there are other tried and tested database management systems that enable you to work in a similar way — some of them are also compatible with other operating systems such as macOS or GNU/Linux.
There are even some free alternatives to Microsoft Access. We provide you with three of the best Microsoft Access alternatives that you can download for free.
Is a relational database management system (RDBMS) that supports the input, storage, processing, evaluation, and presentation of data. The relational database model employed by the software is the most widely used form of database management systems — with an RDBMS, the data sets of different tables can be compared with one another. The software provides a graphical user interface so you can easily manage databases. The front end not only allows you to request data but also directly change it, etc.
By default, MS Access saves data sets in its backend using the Microsoft Jet Engine. Microsoft Access can also be connected to an SQL server database in which case Access only functions as a front end/GUI. Unlike many database management systems that work according to the (such as MySQL or its spin-offs MariaDB, PostgreSQL, Microsoft SQL Server, Oracle Database, etc.), Microsoft Access uses a desktop database management system. This means that the server doesn’t necessarily need to be connected to a network to be able to work on a database with MS Access. Databases can be fully created as desktop applications. However, there is also the possibility to design a database as a web app but it must be hosted via a SharePoint web application from Microsoft and has fewer options than the desktop app.
You can then view and edit a web database developed with MS Access in your browser. Whether you are using MS Access to create a desktop or web application, MS Access databases are saved by default in a single file (in.mdb or the newer.accdb file format). This is the difference between desktop database management systems (such as MS Access) and server-database management systems (such as MySQL or MS SQL Server): a server DBMS typically creates one file for each database, as well as one entire folder, where the contents and design of the database are distributed over multiple files. The software is particularly suited to beginners in database management: you don’t need any programming skills for producing simple databases since this is also relatively easy using the graphical user interface. Various assistants and templates (e.g., for contact administration, project tasks, etc.) make everything a lot easier.
However, it is possible to freely define the data fields and to adapt the data model’s characteristics to specific requirements. Data sets or tables can be created, edited, and linked with each other quickly and easily in MS Access. If you want to use the program to implement extensive applications, there’s no way you can get around programming with VBA (Visual Basic for Applications) — although the effort required is usually less than with other database management systems. Using macros, you can also automate various tasks relatively easily. It’s not only creating or administrating data sets that is often easier with MS Access than with other database management systems, but it’s also easier to analyze them. With the help of various assistance functions, it’s possible to analyze databases that have already been created, request databases according to certain characteristics, and also create reports without further ado.
By saving an MS Access database in a single file, you can easily share it with other people or transfer it to other devices. If you want to use the database in another DBMS (or you want to open other database files in MS Access), there are many interfaces at your disposal. In addition to other MS Office file formats (like Excel), you can import and export various other formats, e.g., ODBC databases (MySQL, Microsoft SQL Server, PostgreSQL, etc.), HTML documents, XML files as well as Dbase files. You can easily move tables and forms from one program to another. The software’s simplicity also has its downside. Microsoft Access’ database system is far less powerful compared to a server database system: MS Access is more suitable for implementing lean databases, which don’t have several hundred thousand entries (a server DBMS is used for this). Processing large amounts of data takes a lot of juice with MS Access - hence the long loading times.
This is the downside of a file-based database: the database is searched for the complete file, meaning that the larger it is, the longer it will take. The program is also limited in capacity, depending on the size of the database: the maximum file size is 2GB. However, as long as you don’t store large amounts of images, this limitation shouldn’t be a problem.
There are also significantly fewer functions available compared to an average server DBMS. In addition, there are shortcomings when several people are using the program at once, compared to a DBMS based completely on SQL: on the one hand, the SQL standard works with a much more differentiated authorization concept than MS Access, but on the other hand, the Microsoft program encounters performance problems quite quickly when a database is being used simultaneously by more than one or two people. Even with just a handful of users, Microsoft Access will start to run noticeably slower. At around ten users, the program has often reached its limit.
MS Access is only available for Windows operating systems and was an integral part of the Microsoft Office Suite in the past. After introducing the Cloud version of the Office Suite, it started to be released in various. In addition, you can also purchase the program individually. Fortunately, users who still have a classic version of MS Office installed on their Windows computer (as opposed to the Cloud version of Office 365) can still install this program. This is because Microsoft hasn’t made any major changes to the program for a long time. The current MS Access 2016, as well as the 2010 and 2013 versions, are best suited for typical database tasks. Advantages Disadvantages Thanks to its advanced graphical interface, MS Access is ideal for quickly creating, managing, and analyzing databases, as well as producing simple reports.
Compared to database systems that follow the client-server model, MS Access is more unstable, only really suited for smaller and/or specific database requests. It also offers much less functionality. It’s suitable for any level of knowledge: both inexperienced as well as professional and experienced database managers can work with MS Access – with macros, you can combine various commands without programming knowledge and therefore automate tasks. Because all the information is saved in only one file, MS Access has limited performance and capacity; the processing of large files slows the program down considerably and makes it unstable (usually around upwards of 1GB in data volume) — in addition, a file can’t be larger than 2GB.
Uncomplicated operation that is easy to learn; assistants also explain many functions. Simultaneous use only possible with additional software (SharePoint) and only to a limited extent By using a SharePoint web application, databases can be implemented as web apps. Performance decreases noticeably when multiple users access the same database at the same time Many import and export possibilities to other database systems and MS Office products via ODBC Fee-based and only available for Windows Widely used as part of Microsoft Office.
Microsoft Access as a desktop DBMS doesn’t provide the same opportunities that server database management systems do. But MS Access isn’t aiming to compete with programs like these: it’s because the server DBMS is on another scale among database management systems and conforms to a different target group (the operation and setup of the connected server both require SQL knowledge). Microsoft (with the MS SQL server) offers independent software in this class of database management systems while acknowledging MS Access is a product for users who are less tech savvy. If you are looking for Microsoft Access alternatives, you have to compare the DBMS with other desktop database management systems. One of the most widely used alternative programs is FileMaker, which operates on Windows, macOS and even iOS. However, FileMaker is paid software and, therefore, not a free Microsoft Access alternative.
The following programs can be used free of charge and without any prior SQL knowledge. This, in turn, distinguishes them from open source systems such as MySQL, MariaDB, and PostgreSQL. All three database management systems — just like MS Access – are not designed to work with very large chunks of data since the database is saved in a single file. Both LibreOffice and Apache OpenOffice are known for imitating programs from the Microsoft Office Suite and offering them as free software – Base is the equivalent alternative to Microsoft Access.
The functions and characteristics of and barely differ from one another. This isn’t surprising since LibreOffice has been distributed as a spinoff to OpenOffice since 2010, and both Office Suites are based on the same source code.
However, regular updates are released for LibreOffice. Base is a Java-based RDBMS that is similar to its role model, MS Access: it works with a graphical user interface and provides the same basic functions for database generation and management. Program assistants are available to help you use different functions. However, Base differs significantly from its Microsoft role model, as is the case with the LibreOffice and OpenOffice copies of Word, Excel, or PowerPoint. For example, it doesn’t contain as many advanced features as MS Access and it’s somewhat more complicated to use. In particular, users who are accustomed to working with Microsoft Access are likely to encounter problems with this program (e.g., macros and reports are much more complicated).
Nevertheless, Base’s functionality is amazing — especially considering that it is a completely free program. Base’s backend is based on HSQLDB (Hyper Structured Query Language Database), which can be used to back up a database as a Base file as well as a dBase file. Since an HSQL database does not allow any contending writing access, this means that multiple users cannot work on one Base database at the same time. However, many database systems with multi-user access such as MS Access, MySQL, PostgreSQL, and Adabas D are supported. Being compatible with other databases is generally one of the biggest advantages of the program. Thanks to the ODBC and JDBC database interfaces, you can connect Base to many other databases. Another great advantage compared to MS Access is its availability: Base (just like Windows) is also available for macOS and GNU/Linux, Unix, as well as BSD.
Is part of the Calligra Suite, an office software compilation similar to Microsoft Office, OpenOffice, and LibreOffice. It contains design applications such as an image processing program and a vector graphics program. The Calligra Suite developed from the now discontinued Office package KOffice, which was initially only operable on Unix-like operating systems such as Linux. Meanwhile, the Calligra Suite is also available for Windows and macOS with some limitations, but Kexi is not included in this. The DBMS is therefore only available for GNU/Linux, but a Windows version is being planned.
If you use it as a pure desktop DBMS, the program will access SQLite as a database. Alternatively, you can also use an SQL database server such as MySQL, PostgreSQL, Microsoft SQL Server, or dBase. Kexi supports the import of MS Access and dBase files. Classic DBMS tasks, such as generating and modifying tables and requests can easily be performed with the software. You can also work with forms and create reports — the latter, however, are less detailed than they would be when using Microsoft Access. However, you cannot use macros at all (this is planned for future versions). In addition, the desktop application does not provide the option for multiple people to work simultaneously in a database.
Kexi’s functional range can’t keep up that of Microsoft Access, but in spite of this, various database management tasks can be managed perfectly well with this software. Kexi is a good choice if you want to create address books, product lists, and simple tables, but it isn’t a full-fledged replacement for MS Access. The open source software, is also a good substitute for Microsoft Access. The RDBMS is available for GNU/Linux and Windows, but the Windows version hasn’t had any further developments since 2010. You can create a database in a short time thanks to Glom’s clever user interface and clear functions.
It’s possible to request data sets via the search function and compare them with one another. The program also offers the option of creating reports. Compared to Microsoft Access or LibreOffice Base or OpenOffice Base, however, the functionality is far more limited. PostgreSQL is used as the database format. Glom is especially suited to smaller databases and projects such as contact lists and product lists, which can be created quickly thanks to the simple means of operation.
However, Glom isn’t a fully developed MS Access alternative. The bottom line is that there is only really one free alternative to Microsoft Access in database management that offers roughly the same possibilities: LibreOffice/OpenOffice Base. But even with Base, you have to accept that there will be a few drawbacks compared to MS Access, especially regarding the database’s request possibilities and the general functional range. In addition, MS Access appears to be more stable and reliable: the program crashes very rarely and doesn’t need fixing often.
Glom and for the most part, Kexi, are more likely to use the database frontend concept, which additionally requires a database management system to be installed or at least collaborated with. This is useful because it solves some common problems associated with classic desktop database systems and provides a stable and multi-user database. However, the range of functions and the possibilities of the two database management systems are really quite limited, meaning that the two programs are only really suitable for a small number of tasks. The advantage that MS Access has over the free, file-based database management systems is, among other things, the long development period that the program has already undergone as part of the MS Office Suite. Even though only a few new features have been introduced in recent versions, the software has been constantly improved since its release in the early 1990s and any errors encountered have been fixed. FileMaker is the only (fee-based) program that has a longer development history than the desktop database management system from Microsoft. If you are looking for a fully developed desktop DBMS with a great variety of functions, you should consider purchasing Microsoft Access (or the FileMaker software for macOS).
It could be that the other programs are right for you; it just depends on your requirements and your operating system. Base from LibreOffice and OpenOffice has the largest range of features out of all the free alternatives to Microsoft Access, followed by Kexi.
On the other hand, Glom has the clearest frontend and is the easiest to use, thanks to its minimalistic layout. The type of software you go for can be dependent on how many user interfaces to other database systems are available or whether full multi-user features are included. The final overview presents all the important features of the three desktop database management systems that have been introduced in this article.
Excel for Office 365 for Mac Word for Office 365 for Mac Outlook for Office 365 for Mac PowerPoint for Office 365 for Mac Office 2019 for Mac Excel 2019 for Mac PowerPoint 2019 for Mac Word 2019 for Mac Office for business Office 365 Admin Office 365 for home Office 365 Small Business Office 365 Small Business Admin Excel 2016 for Mac Outlook 2016 for Mac PowerPoint 2016 for Mac Word 2016 for Mac Office 2016 for Mac Office 365 for Mac Office.com Outlook 2019 for Mac You can find troubleshooting steps for common installation or activation issues for Office for Mac here. If the issue you're having is not in these lists, you may also be experiencing an emerging issue. See the Mac section in for help and updates on these recent issues. Troubleshoot install or activation errors for Office for Mac. Can't activate Office after installation. Check to make sure your internet is working on the Mac you're trying to install on.
You can do this by opening your internet browser and going to www.microsoft.com. If the page loads, your internet connection is working. Reset your credentials:.
Open Spotlight by selecting the magnifying glass at the top right of your desktop. Search for and open Keychain. Type in Office and then delete the data license file. 'No license found' error / Can't activate Outlook. Are you using the correct Microsoft Account (MSA)?
Sign out and sign in again with the account associated with your Office 365 subscription. You may need to choose 'Sign in with another account' to proceed.
Tip: Try searching all of your email accounts for a confirmation email from Microsoft. This might help you find the email address that is your MSA. Are you trying to activate Outlook with an Office Home and Student 2016 license? The Office Home & Student license does not come with Outlook. If you would like to use Outlook, you can. If you would like to keep the license you have, we recommend you drag the Outlook app to Trash to delete it.
If you have an Office 365 work or school account, your license may not have been set up by your system administrator. Contact your organization's tech support for more help. If you don't have a current subscription, you can sign up for a Can't sign in to activate.
Are you using the correct Microsoft Account (MSA)? Sign out and sign in again with the account associated with your Office 365 subscription. You may need to choose 'Sign in with another account' to proceed. Verify your Microsoft Account has a license:.
Sign in to your Microsoft Account at. Tip: Not seeing any Office licenses? Try searching all of your email accounts for a confirmation email from Microsoft.
This might help you find the email address that is your MSA. Installation limit reached. Have you seen this error? ' Installation limit reached Your account has been used to activate Office on the maximum number of computers allowed.
Visit your account page to manage your settings and then return here to retry activation.' To fix this issue, please follow the steps in. Office keeps asking me to sign in / 'Authentication Expired' error If you see repeated prompts to grant access to the keychain when starting an Office for Mac app, Office may have been moved to a location other than the default /Applications folder. Other symptoms may be that you see Office for Mac repeatedly asking you to sign into your account or you receive an 'Authentication Expired' error. In the case of any of the above, follow the steps in to reset your keychain permissions.
One-time purchase of Office for Mac confirmed, but still can't activate ' Thanks for buying Office. We’ve confirmed your purchase, but in order to activate you will need to download a version of Office for Mac from this Link' If you're trying to activate a one-time purchase of Office for Mac and you get the above error message, this is because your PriviligedHelperTools folder is incorrectly not accessible to your user account. Find out if your PriviligedHelperTools folder is not accessible:. Open Finder, click Go (In the menu bar) Computer. Go to Macintosh HD Library. Find the PriviligedHelperTools folder. If there is a red dot/stop icon next to the name, it is not accessible.
Fix it using the instructions below. Note: If your PriviligedHelperTools folder is accessible but empty, uninstall and then reinstall Office for Mac. Then activate Office again after confirming that the PriviligedHelperTools folder now has files in it. Fix permissions for the PriviligedHelperTools folder:. In Spotlight Search(the magnifying glass on your desktop), search for and launch Terminal. Type 'Cd /Library' and press Enter. Type 'sudo -s' and press Enter.
Type your Mac local account password and press Enter. You will need administrator privileges for this. Note: As you type, Terminal will not display the characters. Type 'chmod 755./PrivilegedHelperTools' and press Enter.
Quit out of Terminal and out of the Office apps. Relaunch Office and complete activation. Error code 0xD000000C.
Have you seen this error? ' The system requires that you sign on to a valid account. The error code is: 0xD000000C.' To address this issue, see.
Error code 0x8A010101. If you're trying to activate Office for Mac and have received error code 0x8A010101, you may have an invalid product key. Error code 0xD0001043.
Have you seen this error? ' An unknown error has occurred.
The error code is 0xD0001043' This is a server issue that occurs when trying to activate Office 365 for Mac. Try restarting your Mac and activate again. If you're still seeing this error, try this:.
and then re-install Office from. Activate again.
Error code 0xD000001c. If you're trying to activate Office for Mac and have received error code 0xD000001c, this is because your Mac's name contains invalid characters when being sent to our server. To fix this issue, update your Mac's name to remove the invalid characters:.
In the top menu bar, select the Apple icon System Preferences Sharing (third row.). In the Computer Name text box, update your Mac's name and then close the window. Restart your Mac and then activate Office. 'You need to activate Office for Mac within X days' after activating already. Microsoft is aware of and currently working on this issue. If you've activated Office for Mac 2016 but are still seeing a message that says 'You need to activate Office for Mac within X days,' please try these steps to resolve your issue:. In Spotlight Search (the magnifying glass) on your Mac, search for and open Keychain Access.
In Keychain Access, delete the following files. Note: You will need local admin privileges to make changes to your Keychain Access. Microsoft Office Identities Cache 3. Microsoft Office Identities Settings 3. Microsoft Office Ticket Cache.
Restart your Mac and open any Microsoft Office app to reactivate. Activated but still prompted to activate.
You've activated but you're still being asked to activate, or you keep seeing messages for 'Activate Office to Create and Edit' when you've already activated:. Quit the app. For example, if you're using Word, you'll go to the upper left corner of your screen and click Word Quit Word. Restart any Office app and the message should be gone. If this is a constant issue, reset your credentials:. Open Spotlight by selecting the magnifying glass at the top right of your desktop.
Search for and open Keychain. Type in Office and then delete the data license file. Activated with the wrong license If you own multiple licenses and have installed using the incorrect one, or you had a one-time install of Office for Mac and then purchase Office 365, you might need to remove licenses attached to your suite of Office and reactivate to ensure you're getting all the benefits of Office 365. See for directions on how to check which license you're using and how to reactivate. Note: In order to activate Office for Mac, you will need a valid and licensed Office 365 account or a Microsoft Account that is associated with a one-time purchase.
If you don't, you won't be able to create or edit files, only read them. Still not working? Open Safari and go to Preferences Security tab and make sure Enable Javascript is selected. Then go to the Privacy tab Manage Website Data Remove all. Start the download again using Safari.
Can't find the installer or Office apps after downloading. If you're looking for the Office apps after installing: After you've installed the Office suite, you can find them by opening the Launchpad. Or you can open Finder Applications scroll down to 'Microsoft.' 'An error has occurred. We can't move on to the next step. Please try again later.'
Some customers may get this error when clicking install button from their My Account page: ' An error has occurred. We can’t move on to the next step. Please try again later.' Quit out of your browser and then try again. Installer.pkg file downloaded but won't launch.
Wait for the download to be complete. It may take a while, and may start and stop. The final file size should be around 1.5 gb. Move the Microsoft Office installer.pkg file from the Downloads folder to the desktop, and then double-click to launch.
If it's still not working, delete the installer.pkg file and empty the Trash. Now, redownload using the Safari browser at. Unidentified developer error Have you seen this error? ' Microsoft Office can't be opened because it is from an unidentified developer.'
. If you haven't already, upgrade your device to MacOS Sierra 10.12. Click OK and wait 10 seconds.
Move the download file to your desktop and try again. Hold Control and click the file on your desktop. Error message 'Install Failed' when trying to install. The download is corrupted.
Drag the installer file to Trash to delete it. Empty the Trash. Start the download again in Safari by going to. Unsupported operating system error/Bought wrong version If you bought a one-time purchase of Office 2016 for PC instead of for Mac (or vice versa), you'll get an ' Unsupported operating system' error when installing. If this is the case, you'll need to contact.
Note: This issue doesn't apply to Office 365 subscribers. See to learn more. Installer stuck at 'Verifying.'
The error that says the Microsoft Office installer.pkg can't be opened because it is from an unidentified developer, has been fixed in an update by Apple. Wait 10 seconds and try again. Update to macOS Sierra (10.12). Restart your computer and install Office for Mac again. Download stopping at the same size, every time. Check to make sure your internet is working on the Mac you're trying to install on. You can do this by opening your internet browser and go to www.microsoft.com.
If the page loads, you're good to go. Click and drag the installer file to Trash to delete it. Use the Safari browser and try to download the installer again. System requirements not met. For the most up-to-date Office for Mac system requirements information, see. Still having trouble?
We're listening. This article is updated based on your feedback. If you still need help installing or activating Office for Mac, tell us about your issue in detail by leaving us a comment below and we'll try to address it in the future. You can also contact to talk to a human. Related Topics.